Club Manager's 4-H Meeting Report Form

Club Manager’s 4-H Meeting Report Form

Need tips for your meeting agenda – https://texas4-h.tamu.edu/volunteer (scroll toward the bottom of the page and click on “meeting inspiration”

Sample 4-H Club Sign In Sheet/Roster on Page 50 (4-H Officer Handbook)

Sample template for Meeting Minutes

2022-2023 Club Manager 4-H Meeting Report Form

All Grayson County 4-H Club Managers will submit this form on a month basis after their club's monthly business meeting. Clubs may also use this report form for project meetings which take place during the month.

Select the Month*
Select the Club Name*
Name of Person Submitting the Report*
Email of Person Submitting the Report*
Enter Email Confirm Email
Does the selected club have any meetings to report this month?*
- Yes
- No
Report the Club's Activities
Meeting Date*
MM slash DD slash YYYY
How was this meeting coducted?*
- Virtually
- In-person (inside)
- In-person (outside)
Location of the Meeting*
Name of the Facility City ZIP Code
Was a "4-H Preparedness Form" completed for this event?*
- Yes
- No
How many Covid-19 forms were completed?*
How many "4-H Parent Letters" were handed out?*
Demographic Breakdown*
White Black/ African American Hispanic American Indian Asian
Adults and Youth Totals*
Adults Youth
Gender Breakdown*
Male Female
Total number of Hours Volunteered by Leaders*
Provide an estimate
What (if any) community service activities did you have this month?*
This will be used to determine the "Making a Difference" Award. Please include the type of service, how many youth were involved and the number of hours contributed.
Provide a brief description of the educational program.*
Please provide information about the program, in addition to any guest speakers and who they represented. Are there any project events the club is hosting that the county office should help promote? Does the club have any 4-H member brags?
Upload copy of the Meeting Agenda, Sign in Sheet, and Minutes
Taking a picture with your phone is fine, just make sure the image is clear. Make sure to shrink the file size if taking a high quality photo. You may also include a picture of kids doing activities. Upload total cannot exceed 5 pages.
Drop files here or

Accepted file types: jpg, gif, png, pdf, Max. file size: 49 MB, Max. files: 5.
Report reason for not hosting a Meeting
Provide a brief reason on why the club did not meet.